Using Evernote to file correspondence

by Steve on August 21, 2013

As I was trying to find a letter the other day, a letter I hadn’t yet filed, it occured to me how useful email is form a retrieval perspective. Every email system has search built in, and even if it’s really lousy search, it’s still search.

No search for pieces of paper.

But actually there is – Evernote. It’s not exactly news that Evernote makes scanned documents searchable, and lots of people have posted on this. I’d even toyed with scanning all the pages of my journals and uploading them in the past. It just seemed like it might be a good fit to photograph letters and putt them in Evernote, for a few reasons:

  • One of the challenges in letter writing is keeping track of what’s been sent to people. I don’t want to bore people with news they’ve already read. Evernote should let me see both their last letter and my previous letter to them, and see what we’ve discussed.
  • I can carry my complete file of correspondence with me. Always.

So I photographed all of my letters and their envelopes, and have nearly all of them tagged. Some observations so far:

  • I found that scanning took way too long. Photographing in a shady spot on a sunny day worked much better. I found a good exposure setting, set the camera on manual, and made very quick work of it. Photos are also more pleasing to the eye than scans.
  • Reading a photographed letter on an iphone screen is not real fun, but it does work.
  • This is a workflow that requires discipline. I’m not sure I’ll remember to photograph my own letters when I need to.
  • I think I’ll try using .unanswered and .answered tags to keep track of who’ve I’ve replied to. Otherwise I’m tagging only with the person’s name.
  • I’m keeping all of the correspondence in its own notebook.
  • The search capability works pretty well.

Have any of the rest of you tried this? How’s it working for you?

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
  • Pinterest
  • Tumblr

{ 1 comment }

OfficeMax Pencil, Pen, & Highlighter giveaway

by Steve on August 18, 2013

Last week I reviewed some new products from OfficeMax, and this week I’m giving away a complete set!

Leave a comment on this post to enter. Only one entry per person. I will randomly draw a winner from the comments received before 12am CST on Sunday, August 25th, 2013. I will contact the winner using the email address provided in the comment.

Good luck!

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
  • Pinterest
  • Tumblr

{ 4 comments }

New Pencils & Highlighters from OfficeMax

August 14, 2013

It seems like OfficeMax has been quite interested in writing instruments lately, as they contacted me about another batch of new products. They have a new highlighter, gel pen, and mechanical pencil. They sent me some samples to try, and promised another set to give away to a reader – stay tuned! Highlighter Thickish body, […]

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
  • Pinterest
  • Tumblr
Read the full article →

The NSA really screwed up

August 12, 2013

Once upon a time there was a product manager for a consumer products company. He was approached by an inventor in the early days of aerosol products, who had a great idea for a product. It was a thin oil that would displace water an put a protective film on metallic surfaces. It also provided […]

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
  • Pinterest
  • Tumblr
Read the full article →